
HIVTRG
PREPARING YOUR APPLICATION
Filling out a grant application can feel daunting. While completing a grant application can be challenging, time-consuming, and sometimes complicated, it’s completely possible to conquer this process and become the recipient of some extremely helpful funding. Here are some things that can help you navigate the process.
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Where should you begin?
Before you begin, ask yourself the following questions:
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Have I read the Notice of Funding Opportunity (NOFO) completely and carefully?
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Do I understand it?
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Is my organization eligible to apply, based on the eligibility criteria in the NOFO?
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Does my organization have the technical expertise, personnel, and financial capacity to successfully implement the project described in the NOFO?
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Are all my organization’s stakeholders supportive of applying for this grant?
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Is my organization prepared to successfully implement the project within the budget we're proposing?
Be sure you can answer “yes” to each of these questions. If you can, you’re ready to apply.
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How can you write a strong proposal?
Applications must be 80 pages or less. So, be brief, but precise as you describe:
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Goals and objectives
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Define them clearly
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Be specific
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Need
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The need for the service or activity that the grant will support
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Your organization's track record in fulfilling that need
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Response and impact
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Show how you plan to achieve the program’s purpose
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 Include supporting data whenever possible
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Resources and capabilities
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Elaborate on your organization’s knowledge, staffing, and fiscal stability
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Explain how these ensure you can carry out your proposal and meet the goals of the grant program
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Budget
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A realistic plan that matches your goals and objectives
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Include a narrative that justifies the costs
Tips for completing your application
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Start preparing the application early
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Read and follow the instructions carefully
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Be aware of deadlines
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Keep your audience in mind
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Be brief and clear
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Be organized and logical
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Show evidence of solid fiscal management
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Be careful when you use attachments
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Review your application to ensure accuracy and completion
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Submit all information at the same time
RESOURCES
LINK: HRSA grant writing slides