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Filling out a grant application can feel daunting. While completing a grant application can be challenging, time-consuming, and sometimes complicated, it’s completely possible to conquer this process and become the recipient of some extremely helpful funding. Here are some things that can help you navigate the process. 

Where should you begin? 

Before you begin, ask yourself the following questions: 

  • Have I read the Notice of Funding Opportunity (NOFO) completely and carefully? 

  • Do I understand it? 

  • Is my organization eligible to apply, based on the eligibility criteria in the NOFO? 

  • Does my organization have the technical expertise, personnel, and financial capacity to successfully implement the project described in the NOFO? 

  • Are all my organization’s stakeholders supportive of applying for this grant? 

  • Is my organization prepared to successfully implement the project within the budget we're proposing? 


Be sure you can answer “yes” to each of these questions. If you can, you’re ready to apply. 

How can you write a strong proposal? 

Applications must be 80 pages or less. So, be brief, but precise as you describe: 

  • Goals and objectives 

  • Define them clearly 

  • Be specific 

  • Need 

  • The need for the service or activity that the grant will support 

  • Your organization's track record in fulfilling that need 

  • Response and impact 

  • Show how you plan to achieve the program’s purpose 

  •  Include supporting data whenever possible 

  • Resources and capabilities 

  • Elaborate on your organization’s knowledge, staffing, and fiscal stability 

  • Explain how these ensure you can carry out your proposal and meet the goals of the grant program 

  • Budget 

  • A realistic plan that matches your goals and objectives 

  • Include a narrative that justifies the costs 


Tips for completing your application 

  1. Start preparing the application early 

  2. Read and follow the instructions carefully 

  3. Be aware of deadlines 

  4. Keep your audience in mind

  5. Be brief and clear

  6.  Be organized and logical 

  7. Show evidence of solid fiscal management 

  8. Be careful when you use attachments 

  9. Review your application to ensure accuracy and completion 

  10. Submit all information at the same time 



LINK: HRSA grant writing slides 


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